DM Transaction Attachments

Creation Date: January 16, 2024

Created By: Finance Silvertrek

View most recent version 

# Things you need:

-The receipt downloaded

-AP Vendor Drill Down

-DM Transaction Attachments

1. First - verify your company is correct IF you have multiple

2. Go into the Document Management Module

3. Document Management> Programs

4. Document Management>Programs> DM Transaction Attachments

5. Double Click DM Transaction Attachments to open the program

6. Click into Transaction Type: F4 to select the Transaction Type

7. Our receipt is for an AP Transaction so this is what we will select.

8. Once you have selected select OK

9. Select Refresh Filters

10. You will need the exact information of the Column Descriptions and manually enter this into the filter value. We are going to pull our AP Vendor Drilldown Report to fill in the information needed in this case.

11. Select Accounts Payable>Reports>AP Vendor Drilldown

12. Double on AP Vendor Drilldown

13. Press F4 to open the window and select the correct vendor.

14. Type * and the name you're pulling up Credit Card Vendors are 9000+ Cash/Check Vendors are below 9000

15. Select the month the transition was entered (you can a couple months before as well in case you want to verify)

16. Verify the beginning and ending month are correct

17. Open transactions is if you want open transactions only (we are attaching to one that has been processed so hit the space bar or use your mouse to unselect)

18. Include Unapproved Invoices is if you want ALL invoices, not needed in this case. Press tab or use your mouse to select or unselect)

19. This is the main format I always use to make sure we have everything so that I can make sure I have the full report (this is a preference)

20. Select Preview

21. Click the gray vendor number to go into your drilldown

22. Click posted invoices to go into the posted invoices of your drilldown

23. Find the invoice that matches your receipt you need to attach, verify correct amounts, dates, etc.

24. Verify the correct invoice & amount and go into your drilldown of this invoice.

25. Take the reference and enter the information in DM Transaction Attachments

*reference select the purple line number if you ever want full coding of something in reference. This is a great resource for auto pay and recurring payments.

26. Manually enter the exact information into AP Reference

27. Take the transaction number and enter it into AP Transaction
 

28. Once this information has been entered select Refresh Results

29. Double click into the results to attach your document to your invoice

30. Select the Add button

31. Select Browse to find your document.

32. Double click your receipt to pull into the Attachment Detail Form

33. Next type in the description of what the added document is

34. Go into Attachment Type and press F4

35. Select the attachment type, this is for an AP Invoice so we will select AP Invoice

36. Once selected, press the OK button

37. When you have all filled out select the OK button

38. Hit the red X button in the upper right hand corner to exit

39. Verify that the paperclip symbol has a blue circle next to it, this shows us there is now an attachment.

40. Go into File & Close to close the window

41. Congratulations you have completed "DM Transaction Attachments"