[AR] Reverse or Reduce a Deposit in a Closed Month

Use a negative AR Cash Receipt to reduce an overstated deposit from a closed month.

Steps

1. Open AR Cash Receipts:

   • Go to Vista > Accounts Receivable > Programs > AR Cash Receipts.

   • Open a new AR Cash Receipt batch in an open month.

2. Enter Header Info:

   • Enter Customer, Transaction Date, Deposit #.

   • Enter the Check Amount as a negative number.

3. Select Invoice:

   • In the lower section, select the invoice to apply the credit to.

   • If the invoice isn’t visible (already paid), click Options → Show All Invoices.

4. Enter Payment Details:

   • Click Payment Detail.

   • Check Remove Input Restrictions.

   • Enter the negative amount in Apply Amount.

5. Process:

   • Click Close and Process Batch.

This reduces the deposit without affecting the closed month’s totals.