[AP] Receiving/Processing Invoices (Unapproved/Approved)

AP Unapproved Invoice Entry: 

Invoice that needs entered into the system but has not yet been authorized for payment. This is because the invoice still needs to be reviewed and approved by certain individuals in the organization. These invoices are typically entered but can't be paid until they go through the approval process.

    AP Unapproved Invoice Entry Directions and Set Up

AP Approved Invoice Entry (AP Transaction Entry):  

Invoices that are previously approved directly by the organization, which means that they don't have to go through the reviewer process that AP Unapproved Invoices have to go through. They are a way to put an invoice/transaction directly into Vista.  

    AP Approved Invoice Entry Directions and Set Up

Prepaid Transactions: 

AP Clear Transactions:

AP Vendors:

AP Vendors are any businesses or suppliers that the organization uses for any expenses. 

    AP Vendor Directions and Set Up

Precautions: 

1. How to prevent duplicate invoices

2. Approaching transactions posted to wrong month

3. AP Invoice Number Standards

4. AP Vendor Directions and Set Up