AR Account Statement

Creation Date: December 13, 2023

Created By: Finance Silvertrek

View most recent version 

# Viewpoint Vista

ℹ️ FIRST - VERIFY YOU ARE IN THE CORRECT COMPANY

1. Go into the Accounts Receivable Module

2. Accounts Receivable> Select Reports

3. Accounts Receivable> Reports> Double Click +AR Account Statement

ℹ️ We are going to walk through the AR Account Statement before pulling the report

4. Beginning Customer/Ending Customer: Press F4 for selection, leave blank if N/A

This is if you need to specify which customers you are going to pull.

• Press F4 to select the customer in beginning and end (this is great for one specific customer)

• If this is for ALL AR, keep this blank this is best to use when you're doing a monthly report
  
  

5. Statement Date: Today's Date or Month End Date

• If you're sending it to a customer for everything current you can select today's date

• Recommended to use the end of the statement month you're pulling, you'll use this method when pulling the monthly report
  
  

6. Include Transactions Through: Today's Date or Month End Date

• If you're sending it to a customer for everything current you can select today's date

• Recommended to use the end of the statement month you're pulling, you'll use this method when pulling the monthly report
  
  

7. (D)ue Date: (I)nvoice: This is how you want to the date for your AR Billings to pull

Due Date - if you want it to show when the AR was due

Invoice Date - if you want it show when you invoiced your AR

For a monthly Account Statement show your AR Due Date unless specified for an invoice date

8. Beginning Receivable Type & Ending Receivable Type - Keep Blank

9. Days Between Columns: The default is at 30

If you want to change the dates (example if your net payment terms are 15 days) you can put in the relevant days between your columnns.

10. Remarks: If you'd like a note at the bottom of your report.

Example: Thank you!

11. Defaulted to use Silvertrek Address:

If you receive AR Services from Silvertrek you will want to add this, this shows Silvertrek as your contact for AR questions.

12. See reference of a typical layout on a month AR Account Statement Report

13. Select Preview

14. Account Statement Preview

15. Select the export icon to export your AR Account Statement Report

16. Export the AR Account Statement Report to PDF

17. Save your AR Account Statement PDF to Dropbox

18. Go into Dropbox Silvertrek Systems and Select your Customer Folder

19. Once you have selected your Customer Folder go into your Administrative Folder

20. Once you have selected your Administrative Folder go into your AR Folder

21. Once you have selected your AR Folder go into your AR Monthly Statement Folder

22. Name your file with your report date YYYYMMDD AR Account Statement

23. Save your folder

24. You have finished creating your AR Account Statement Report - You are ready to send your reports

• Break your pdf apart and email out your statements to your customers so that they can see if they are current in payment or past due. This will allow for you to also let your customers know that you need to collect payment.

ℹ️ Your report is only as accurate as your information. If you find that any information is missing reference your AR invoices and AR Customer set ups
Bad Input=Bad Output
Good Input=Good Output

25. Congratulations you have successfully completely the steps for "AR Account Statement"