Check Run Checks

These directions can be used once the AP Cash Requirements Report has been completed. 

1. Click Accounts Payable > Programs

2. Double click AP Payment Workfile.

3. Fill the settings using the first vendor on the AP Cash Requirements Report.

For Vendors highlighted in yellow on AP Cash Requirements Report:

For Vendors not highlighted in yellow on AP Cash Requirements Report:

4. Click Fill Grid 

5. The Total Payments should match the total on the AP Cash Requirements Report - if it doesn't you may have to delete invoices that aren't supposed to be paid in this Check Run.

AP Payment Workfile: 

AP Cash Requirements Report:

6. Continue going down the list of vendors until all of the invoices that need paid are included in the payment workfile. 

7. The Total Payments amount on the AP Payment Workfile should equal the total at the bottom of the AP Cash Requirements. 

8. Click CM Acc twice to filter and ensure that all invoices are being paid by CM103 - if any are under a different CM Account, change it to CM 103 by clicking into the box and typing 103. 

9. Click "Create Payment Batch"

10. The batch month should be the current month - Click OK

11. Click Grid

12. Make sure that all invoices have an address for the checks to be sent to. 

13. Click File > Print Checks

14. F4 in the Beginning Check# box

15. Click "CM Reference" to sort by the cm references

16. The five-digit numbers are check numbers (for more check number reference you can look at previous week's check run to see previously used checks). In this example the most recent check used was check #17541.

17. Enter the next check number in the Beginning Check # box (in this example the next check number is 17542).

18. Enter the 'Ending Check #' as an estimated approximation of where the last check number is likely to end — I usually estimate about 150 checks beyond the starting number. 

19. Click "Print Checks"

20. Save checks as PDF Format.

21. Check pdf of checks to ensure that they printed correctly. 

22. Click File > Process Batch > Validate > Post.

23. This will bring you back to the AP Payment Workfile - if there is anything left in the workfile, click File > Clear Workfile and close out of it.