[PR] Void and Reissue Check - Open Pay Period

Reissue a check due to the amount/hours are not correct in the current period 

In this example, the employee noticed that his life insurance had not been deducted, so he brought his check back to be re-issued.

1. Open PR Employee Pay Sequence Control

2. Enter the PR Group, Employee, Pay Period End Date and Pay Seq# - the form will display the information for the check that was issued with the wrong amount.

3. Click on the Void Pmt button.

4. Choose Void Check # (number cannot be reused), enter a Void Memo if needed, click OK.

5. The system returns a message "Void Complete". Click close.

6. The Payment Amounts on the right side of the form are all 0.00, and there is no longer a CM Reference, Paid Date, etc

NOTE: If you previously ran the PR Ledger Update, you should run it again at this point to remove the payment from CM and GL before making changes and re-issuing.  

7. You are ready to make corrections via PR Timecard Entry for earnings or PR Employee Pay Seq Control to override deductions/liabilities.

EXAMPLE: In this example, the Life Insurance deduction did not have the employee override rate. The amount can be corrected in PR Employee Deductions & LIabilities.

8. Click the Process button. You will see that the Net Pay under Processed Totals has now changed from $743.81 (see previous screen shot) to $733.81 - the deduction was successfully processed.

9. You are now ready to re-print the check. After you have re-printed your check, you should run an updated Payroll Register and run PR Ledger Update.

To Delete numerous paychecks in this open pay period:
1. Open the PR Check Print Form.

2. Enter the parameters for the PR Group, Pay Period Ending Date, Paid Date and Paid Month.

3. Click on the "Existing Checks" tab

4. Manually enter the check range for beginning and/or ending check range - OR - leave the fields blank.

5. Hit "Refresh." 

6. See the Employee #, Name and Check # will appear in the box.
You may enter one check as a beginning or ending check to void, you may enter a series of checks to void, or you may leave the fields blank to void all checks.