[PR] Lost/Damaged Payroll Check and Pay Period is Closed

Payroll Module

If you need to reissue a lost or damaged check or a EFT that has been rejected by the bank and that pay period is closed, you can use the PR Check Replacement. This will mark the original check as voided in CM and check history and update both with the new check number issues as the replacement.

Note: EFT's can only be replaced with a check when using this form and cannot be used for partial EFT

replacements.

If you need to reissue a lost or damaged check and that pay period is closed, you can use the PR Check Replacement. This will mark the original check as voided in CM and check history and update both with the new check number issues as the replacement. Since no earnings were changed, JC and GL are not affected. This process will reprint the check as it originally was printed, but with a new check number. The check date will not change, if you have a "cash by" date policy, you will need to use another method.

NOTE: Ensure that the original check has not been cleared in the CM Account.  If it has, in error, than it will need to be uncleared prior to using the Replacement Check feature. 

1. Open PR Check Replacement form - enter PR Group, Pay Period End Date of original check, Employee # and Pay Sequence. The check information will automatically populate. Print a copy of the employee's original payroll register for backup documentation - when this process is complete the payroll register will show the replacement check number.

   

2. Enter the Replacement check number (this can be found in PR Check Print form - it will give you the next available number to use), CM Ref Seq and Void Memo for replaced check, click on update and you are ready to print the check.