[PR] How to correct timecards when you need liabilities to calculate

Correcting Posted Time to Move Labor and Burden

Important: Print the Payroll Register before making any changes.

If the Original Pay Period Is Closed

Step 1: Set Up Pay Sequences

1. In PR Pay Period Control, create two new pay sequences in the current pay period
   (example: Sequence 2 and Sequence 3).

Step 2: Reverse the Incorrect Phase (Sequence 2)

2. In Sequence 2, enter negative timecard lines using:

   • The incorrect phase

   • The original work date

3. In PR Employee Pay Sequence Control:

   • Process the employee.

   • Verify earnings, deductions, and liabilities match the original payroll register (negative amounts).

4. Pay using a manual check number below your normal range
   (example: Check #100).

Step 3: Post the Correct Phase (Sequence 3)

5. In Sequence 3, enter positive timecard lines using:

   • The correct phase

   • The original work date

6. In PR Employee Pay Sequence Control:

   • Process the employee.

   • Verify earnings, deductions, and liabilities match the original payroll register.

7. Pay using another manual check number below your normal range
   (example: Check #101).

Step 4: Verify

8. Run the PR Payroll Register to confirm Sequence 2 and Sequence 3 net to zero.

If the Original Pay Period Is Open

1. Create a new Timecard Batch in the pay period.

2. Select File > Add Timecards and bring in the original timecards.

3. Update the Phase Code to the correct phase.

4. Process, validate, and post the batch.

5. In Payroll Process, select Process Employees with Changes.

6. Verify earnings, deductions, and liabilities match the original payroll register.

7. Run PR Ledger Update, then validate and post.

This process correctly moves labor and burden while keeping payroll totals accurate.