[PR] Leave Accrual or Usage is doubled

Avoiding and Fixing Duplicate Leave Entries in PR Auto Leave Accrual/Usage

Running PR Auto Leave Accrual/Usage more than once for the same pay period can double leave taken or accrued.

Prevention:

• Always check “Delete any existing accruals posted with this Leave Code and Date” when running the form.

• Without this, Vista will create new entries for the same pay period each time.

Fixing Duplicates

Situation 1 – Duplicates in the same batch month:

1. Create a new batch for the payroll date using the same batch month as the duplicates.

2. Fill in PR Group and Pay Period Start/End Dates.

3. Click Update.

4. Validate and post the batch.

The old entries will be marked for deletion and new entries will replace them.

Situation 2 – Duplicates in a different batch month:

1. Create a new batch for the payroll date using the same batch month as the duplicates.

2. Fill in PR Group and Pay Period Start/End Dates.

3. Click Update and close the form.

4. Open PR Leave Entry, find the new batch, and delete the new entries using the red X or Delete key.

5. Post the batch (leaving only the deletions).

Situation 3 – Interrupted process:

• If the Auto Leave process is interrupted before Update/Validate/Post, restarting it can create duplicates in the same batch.

• Fix by manually deleting the duplicates or rerunning the Auto Leave Accrual/Usage process.