[PR] How to process PR AP Update

Running PR AP Update

1. Prepare Deductions/Liabilities:

   • In PR Deduction/Liabilities → Additional Info, check Automatic Update to Accounts Payable only for items that should update AP.

2. Run PR AP Update:

   • Enter:

     • PR Group

     • Pay Period Ending Date

     • Expense Month

     • Invoice Date

   • Click Post, then Close.

   • Tip: For pay periods with multiple pay dates or split months, run the update for each pay date/month.

3. AP Batch Creation:

   • If an AP batch is created, a message will appear.

   • Corrections for prior periods are included in the current batch, not updated in previous periods.

4. Process AP Batch:

   • In Accounts Payable → AP Transaction Entry, select Use an Existing Batch.

   • Choose the batch and click OK.

   • Click File → Process Batch.

   • Steps to process:

     • Validate

     • Preview/Print Report (optional)

     • Post

5. Confirmation:

   • After posting, the message "Batch was successfully updated" should appear.