[JC] Job Cost Contracts

Getting to JC Contracts

Info Tab:

JMC1. Enter Contract

Enter the contract code (up to 10 characters, including dashes) to identify this contract. The format and length were defined during system installation and should not be changed.

Silvertrek Standard is YY001, then just keep going in order 

If you created the JC Job first, your contract will have auto populated




JMC2. Enter Description
Enter a description of the contract. If the contract was automatically set up when the job was created using the JC Jobs form, this field will default to the job description.

JMC3. Select the Department
Enter a department or press F4 to select one from a list. This department will default on contract items. Departments are created and managed in the JC Departments form and define the GL accounts for contract revenue and job costs.

JMC4. Select the Customer

Enter an AR customer number or press F4 to select one. This is the customer that will be billed for the contract. Customers are managed in the AR Customers form.

JMC5. Enter Payment Terms

Input the payment terms or press F4 to choose from a list. Whatever you enter here will be the default for invoices in AR or billings in JB that relate to the contract.

Payment terms are managed through the HQ Payment Terms form. Press F5 in this field to open the form.

Note: If you've selected a customer in the Customer field, this field will automatically use the payment terms set up for that customer (found in the Payment Terms field on the Add'l Info tab of the AR Customers form).

JMC6. Enter Tax Code

Enter a tax code or press F4 to choose one from a list. This will be the default tax code for new contract items on the Items tab.

Tax codes can be created and managed using the HQ Tax Codes form.




JMC7. Select Default Bill Type

Select the default bill type for this contract. Each contract item will automatically use this bill type, but it can be changed as needed.

Silvertrek selects "Both"

- Progress: Bill costs based on percentage or units completed.

- T & M: Bill costs based on Time and Materials.

- Both: Bill costs on a Time & Materials basis with a Progress backup. Items billed this way start with T&M, then generate a matching progress billing.

- None: No billing through Job Billing.



JMC8. Verify Contract Status: 1-Open

Use the Contract Status drop-down in the JC Contracts form, Info tab, to set the contract's status.

- Pending: Automatically set for all new contracts created in PM Contracts; changes to "Open" when interfaced.

- Open: Automatically set for all new contracts created in JC Contracts.

- Soft Closed: Posting is restricted, but closing GL entries aren't made. Automatically set when the contract is Soft-Closed in the JC Contract Close form.

- Hard Closed: Automatically set when the contract is Final Closed in the JC Contract Close form.



JMC9. Contract Start Month
Enter the contract's starting month. This will be the default start month for contract items.

Items Tab:

JMC10. Contract Item

Enter a number for this contract item, up to 16 characters. Items don't need to be sequentially numbered.

 

JMC11. Enter the description
Enter the description of the contract item. This field defaults based on these rules:

- If a standard item code is entered, it defaults to the item code description.

- If not using standard regions/item codes, it defaults to the item description.

- If set up automatically via JC Jobs, the first item defaults to the job description; others default as described above.

- If imported from PM, it defaults to the description assigned in PM.




JMC12. Enter the department

Enter the department for the contract item, or press F4 to select one from a list.

This field defaults to the department entered on the contract (JC Contracts > Info tab > Department field).

Departments, created and maintained using the JC Departments form, define which GL accounts are used for posting contract revenue and job costs.

JMC13. Enter Tax Code

Enter the tax code to use as the default for Accounts Receivable (AR) and Job Billing (JB) transactions for this contract item.

This field defaults to the tax code on the contract, set up in the Tax Code field on the Info tab of JC Contracts.

JMC14. Select UM - Unit of Measure

Scroll over to the right

Enter the unit of measure for the contract item, or press F4 to select one from a list. Enter "LS" for lump sum.

Other units can be posted to job phases associated with this item, but only this unit of measure will be sent to Job Billing.

Units of measure are created and maintained using the HQ Units of Measure form.

If you selected a Standard Item Code, this field will populate with the unit of measure from that item code.

JMC15. Enter the Orig Units

Enter the original units for the contract item.

This field is active only when the unit of measure selected in the Unit of Measure field is not lump sum (LS).

Avoid entering any amounts related to change orders here. Changes should be managed using the change order forms in Job Cost or Project Management.

JMC16. Enter the Unit Price

Enter the unit price of the contract item. This field is disabled if "LS" is selected in the Unit of Measure field.

Metric Conversions:

If using metric units of measure, this field defaults based on the conversion factor set up in JC Metric Conversions. If no conversion factor is specified, the unit price defaults to 0.00.


JMC17. Enter the Orig Amount

Specify the original dollar value for this contract item.

If units and unit price are entered, the amount defaults to units multiplied by unit price.

You can override the amount, but the unit price won't recalculate. A warning will show if units/unit price might be incorrect, but the amount will be accepted. This lets you round the contract amount while keeping the agreed-upon unit price.



JMC18. Enter Start Month
Specify the start month for this contract item. Initially, it defaults from the contract start month set in the header. This month will store the original contract amounts and cost estimates for this item.

JMC19. Enter Retainage - If Applicable

Enter the retainage percentage for this contract item. When creating a new contract item, this field defaults to the retainage percentage set up on the contract (Default Retainage Percentage field in the JC Contracts form).

JB Info Tab:

JMC19. Enter Customer Reference - If Applicable
It seems like you're looking for a simplified description or additional information to be included on an invoice related to time and materials (T&M) billings. Could you clarify what specific information or details you would like to include?