[PR] Resolving Accrual/Usage Leave Entry Date Warning

Cause:
Leave entries (Accrual or Usage) are dated on or before the employee’s Reset Date. Entries must be at least one day after the Reset Date to post.

Note: For weekly payrolls, the reset date must be one day before the first work week day.

Steps to Fix

1. Identify the Problem Entry

   • Check the Batch Error List for the Sequence Number (Seq #)

   • Open the batch in PR Leave Entry (not the Auto Leave form if generated automatically)

2. Check Dates

   • In PR Employee Leave, find the Last Reset Date for the leave type

   • Compare to the Activity Date of the entry

   • Example:

     • Last Reset Date: 12/31/25

     • Activity Date: 12/30/25 → must be updated

3. Update Activity Date

   • Change it to at least one day after the Last Reset Date (e.g., 01/01/26)

   • Save and reprocess the batch

4. Verify All Reset Dates

   • Check all three reset dates:

     • Fixed Accrual Reset Date

     • Usage Reset Date

     • Available Balance Reset Date

   • Even if posting Fixed Accruals, other reset dates can cause errors

Tips to Prevent Errors

• Always post leave after the reset date

• Check all reset dates when troubleshooting

• Keep reset schedules consistent for accurate leave tracking